House
Count the whole shop.
Pre-order and QR are one system. The second counts the rest of the house. Not only bean and milk in the cup. Everything that eats the month before the guest arrives.
What is already live
The cup has four lines: bean, milk, cup, minute. Milk prices sit live on milk.koveh.com — AMA farm milk, Oatly from the shelf, no made-up horeca numbers. Board has the day close: cash, card, tip. The house behind that is still missing. Fridge, music tax, terrace, breakage — we are building that now. No fake IoT numbers until a meter is actually there.
Why the rest eats the profit
A cappuccino sheet lies if the fridge runs all day and the terrace still pays rent in November. In Vienna the floor comes twice: the room and the Schanigarten, often extra with the city. Power is not one number. It is machine, grinder, cold room, light, dishwasher. Water is the sink and the steam. Chemicals are not a supermarket bottle — they are what you actually wash and descale with. Breakage is the cup that hits the floor, and the glass nobody writes down. Machine service is a contract, not a surprise shop. Music is AKM. Screens and radios can trigger the ORF fee. Payroll tax sits on wages. The chamber wants its share. Inspections come: hygiene, fire, whatever the office sends. Each line is small. Together they are the month.
Checklist. Everything that costs money.
Tick what you have. Amount beside it. Month by month. Then you see the excess — not only in the tax filing.
Space
Rent
Main lease, index, deposit as a reminder
Service charges
Building, heat, house cleaning
Terrace / Schanigarten
Extra floor, season, City of Vienna
Storage / cellar
If it is not in the rent
Waste
Residual, bio, glass, fat
Energy
Electricity total
The bill from your supplier
Fridge / cold room
Its own machine, 24 hours
Machine and grinders
Steam, boiler, standby
Light
Bar, room, terrace at night
Water and wastewater
Sink, steam, WC
Heat
Gas, district heat, AC
Internet / Wi-Fi
The line and the box — later also a headcount of devices
Taxes and fees
AKM
Music in the room. Not optional if speakers run
ORF fee
Devices, radio, screen
Municipal payroll tax
On wages
Chamber
WKO levy
Social insurance
Employee and employer
Tax advisor
Monthly or per close
Insurance
Shop, glass, liability
Inspections
Hygiene, fire, reports, certificates
People
Barista hours
Gross plus extras
Shift lead
If someone earns more than the bar
Cleaning
Person or firm
Cover / sick leave
The expensive gap
Goods
Green coffee
Kilos and grind loss
Cow milk
Litres, not the farm-gate price
Oat, soy, almond, coconut, pea
Each milk its own line
Syrup and sauces
The pump, not the bottle in your head
Extras
Shot, to go, whatever the card surcharges
Cups, lids, bags
Piece, not the carton
Sugar, napkins, stirrers
Small and invisible
Chemicals
Wash, descale, surface, hands
Breakage and loss
Cups, glasses, spoons. Write it down.
Machine
Service contract
La Marzocco and whatever else steams
Water filter
Cartridge by litres or months
Spare parts
Gasket, basket, jug
Rest
Card and bank fees
Stripe, terminal, account
Marketing
Only if money actually leaves
Laundry and clothes
Aprons, towels
Pest control
A contract, not a scare
Software
Till, books, music service
3D. Click every object.
We already build cities as twins — Vienna and Zurich fly as space. Next is your shop as a room. Fridge, machine, terrace, bar, Wi-Fi box. Click: what that thing costs in a month. You send photos and a rough floor plan. We place the parts — fast, as a request, not an architecture lecture. Later you can drag: new grinder, second fridge, tables out. The point is not a pretty picture. The point is every cost has a place. Then you see why power is high without opening three PDFs.
Bank, card, folder of receipts
You can type syrup into a line. Better is to see the real move. In the EU that is Open Banking: you let us read transactions — not pay. Or you drop a CAMT or CSV from George, Raiffeisen, Revolut into a folder. Or someone throws PDF and photo receipts into a folder, Telegram, Drop. We sort: milk is not AKM, the power bill is not the tax advisor. Then unit economics stops being a guess. The cup knows its four lines. The month knows the rest.
Blue Ring. Motion only.
Later, when the money is clear: how the shift moves. Not «who is lazy». We call that Blue Ring. We look at time and paths. Wi-Fi can count how many devices are in the room — not whose phone. That already exists as anonymous presence. A camera only if the shop asks and the law carries it: heatmap, no faces, no film of the person. Works council and a written deal, or not at all. The line outside: we look at how the shift moves. Not: we watch your workers. First a shop that has already been open a few months. Otherwise the scene is too thin.
Who it is for
A shop open at least two months. Then there are bills, not only a plan. Raw stuff: power, rent, wages, purchasing, a folder of receipts. After that we say where it is too much and where it is missing. Tuesday with three people and an empty terrace. Oat milk poured away. AKM nobody registered. Experiment: change one line, compare the next month.
What comes after
If the hole is in guests, not in milk, a person for visibility can help. Not before. Numbers first. Then the scene. Then, if you want, Blue Ring.
Request. We start with your house.
Name, city, months open, mail. Optional: a link to a folder of invoices. We write back what we need — no demo theatre.